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How to Write a Professional Resignation Letter with Format

How to Write a Resignation Letter

Resigning from a job can be a daunting task, but it is important to do it in a professional and respectful manner. A well-written resignation letter will help you leave on good terms with your employer and maintain a positive relationship in the future.

Here are the steps on how to write a resignation letter:

  1. Start with a formal greeting. Address your letter to your immediate supervisor, or to the CEO if you do not have a direct supervisor.
  2. State your intention to resign. Be clear and concise about your decision to leave the company.
  3. Provide your last day of employment. Give your employer at least two weeks’ notice, unless there are extenuating circumstances.
  4. Express your gratitude for the opportunity. Thank your employer for the opportunity to work for the company and for the skills and experience you have gained.
  5. Offer to help with the transition. If possible, offer to help with the transition of your responsibilities to your replacement.
  6. Sign and date your letter. Print your letter on a professional piece of paper and sign it in blue or black ink.

Here is an example of a resignation letter:

[Your Name] [Your Address] [Your City, State, Zip Code] [Your Phone Number] [Your Email]


[Name of Supervisor] [Title] [Company Name] [Company Address] [Company City, State, Zip Code]

Dear [Mr./Ms. Supervisor’s Last Name],

I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].

I have accepted a position as [Your New Job Title] at [Your New Company Name]. This is an exciting opportunity for me to grow my career and I am grateful for the skills and experience I have gained at [Company Name].

I would like to thank you for the opportunity to work for [Company Name] and for the support you have provided me during my time here. I have enjoyed working with my colleagues and I have learned a great deal from this experience.

I would be happy to help with the transition of my responsibilities to my replacement. Please let me know if there is anything I can do to make the transition process smooth.

Thank you again for your support. I wish you and [Company Name] all the best in the future.

Sincerely, [Your Signature] [Your Typed Name]